Invoicing
Well performing billing processes are the cornerstone of continuous cash flow for companies. Nevertheless, for many businesses, the associated process remains too complex, cost-intensive, and opaque, triggered by numerous media breaks, a lack of control and a lack of transparent overviews of the current status quo. As a specialized service provider, Becano can resolve these challenges and, with tailor-made solutions, enable companies to invoice their services in time.
When data silos cost you cash
The real reason payments arrive late? Lack of ownership and clear processes. Reliable billing processes require a variety of contributions within companies in order to generate reliable and valid invoice documents and track them further down the line. Services must be recorded, master data must be up to date, contract information must be available in a valid form, and products and their price information must be available. All of this partial information ultimately flows to a central location for the generation of invoices and their subsequent delivery to the respective customers. What sounds trivial, however, presents many companies with challenges in operational reality. The result? Delayed invoicing, unclear responsibilities, and late payments, even if the customer supposedly pays on time – the latter possibly even with additional financing costs to bridge payment flows with bank loans or overdraft facilities.
Invoicing done 70% faster
Building on its expertise in billing processes and modern IT solutions, Becano offers a wide range of customized outsourcing processes tailored to your specific situation. While medium-sized companies today need an average of eight days after the end of the month to correctly create and send invoices, comparable companies can reduce this period by up to 70% by using modern billing solutions. Consistent standards and data exchange based on digital interfaces and APIs across the entire process chain are crucial for this. As a result, we make our customers‘ invoicing processes fast, efficient, and transparent.
Smart Billing. Seamless Invoicing.
Transparent Reporting.
Whether one-time payments, recurring subscriptions, or complex invoice flows – we streamline every step of your billing journey and keep your cashflows transparent at all times.
Flexible billing & subscription options
Billing is as diverse as the various service models or products behind it – one-time billing, split invoices, monthly recurring subscriptions, or additional charges. With the Becano platform, companies can easily and flexibly map all these options and much more, tailored to their individual business model. The relevant information can be transferred monthly or initially at the start of new subscriptions, with automatic recurring invoice generation until cancellation.
Various types of invoice transmission
Since different methods may vary in efficiency or necessity depending on the end customer, Becano offers various options for mapping invoice transfers with end customers:
Print2Go: the classic paper invoice, printed and sent by post
Invoice delivery by email: via e-invoice-compatible PDF files for delivery by email
EDI: connection to a network of fully digital invoice transfers for B2B scenarios
Consistent reporting at all stages
The invoices have been created and successfully sent – mission accomplished? Not quite. Robust liquidity planning requires reliable data as a starting point. Was the invoice successfully transmitted? Are there any queries? Do you have to agree on an installment payment, or has there been a change of account? Becano tracks and reports the various process steps of your invoiced services, from dispatch to credit to your account.
Transparency and payment acceleration
In addition to an accelerated invoice creation and thus faster receipt by the invoice recipient, Business Process Outsourcing (BPO) with Becano offers additional advantages to our customers. With every step being tracked, Businesses regain full overview and transparency on their cashflows, allowing them to steer their business and to take decisions. Because full insight and understanding of cashflows is what keeps their business alive.
Compliance
Based on Directive 2014/55/EU, companies within the European Economic Area (EEA) have been required since 2020 to ensure electronic processes for invoicing public bodies and authorities on certain key dates, as well as to transpose these into respective national laws, such as the E-RechV in Germany. For companies and their invoice exchange in a B2B context, the obligation already applies since 2018, depending on the country, and in many cases from 2026 at the latest – in some cases depending on the invoice amount or company size. By using Becano’s standard-compliant billing services, companies can ensure that they comply with the respective compliance requirements.
Meeting international requirements
Companies involved in international trade are particularly aware of the challenge – every country has different accounting requirements, from the format of the invoice to the information that must be displayed or included on the invoice. When working with corporations, the correct reproduction of purchase order (PO) numbers or requirements for item-related service recording are added to the mix, making it easy to lose track of things. Becano offers suitable invoice formats with its billing processes for over 180 target countries, ensuring that your receivables can be posted correctly and promptly at all times.